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Privacy policy

PRIVACY NOTICE- WHEN DATA IS OBTAINED DIRECTLY FROM THE DATA SUBJECT. 

April 2018 / Version 1

The Company is a recruitment business which provides work-finding services to its clients and work-seekers.The Company must process personal data (including sensitive personal data) so that it can provide theseservices – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal basis we rely upon to offer these services to you are:

• Consent

• Legitimate interest

• Legal obligation

• Contractual obligation

b. Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Processing data for direct marketing purposes or preventing fraud

• Transmission of personal data for an internal administrative purpose including client and employee data.

• Reporting possible criminal acts or threats to public security to a competent authority.

c. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

• Clients

• Third party communication as requested by our clients- Depole, Venneu, Ariba, Comensura, Jobline Staffing, Tradeshift, Coupa and Networx Recruitment.

• HMRC or DWP and other government bodies

• Atlantic data – if a DBS check needs to be carried out for a role

• DVLA – if a check needs to be carried out for a role

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• We may not be able to provide you with work.

2. Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

3. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;

• The right of access to the personal data the Company processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Rebecca Richardson or Kimberley Moey.

4. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Rebecca Richardson or Kimberley Moey.

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© 2012 www.smithandreed.co.uk
All rights reserved

Smith & Reed Recruitment (SW) Limited is a company registered in England & Wales
Company number 661 0875

Registered Office:
St Denys House, 22 East Hill, St Austell, Cornwall, PL25 4TR

VAT No 935 1225 42

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