Committee Clerk (Maternity cover)

Location Newquay
Discipline: Office & Professional
Job type: Temporary - Full Time
Salary: £13.96-£14.48 per hour
Contact name: Kirra Graham

Contact email: kirra@smithandreed.co.uk

​We are currently seeking a detail-oriented and highly organized Committee Clerk on a maternity cover basis. This will be starting in mid-July until Jan/Feb 2025.

The Committee Clerk will be responsible for providing comprehensive administrative support to various committees. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

This is being offered as an office based role, 37 hrs per week. Some flexibility will be required due to covering evening committee meetings.

You will provide comprehensive committee and Council meeting administration, with associated clerical and project support functions to the Chief Executive.

Key Responsibilities:

  • Meeting Coordination: Schedule, prepare, and distribute agendas, minutes, and relevant documents for committee meetings.

  • Record Keeping: Accurately record and maintain minutes of meetings, ensuring all decisions and actions are documented.

  • Communication: Act as the primary point of contact for committee members, providing support and information as required.

  • Document Management: Maintain and organize committee records, ensuring all documents are up-to-date and easily accessible.

  • Compliance: Ensure that all committee activities comply with relevant laws, regulations, and organizational policies.

  • Reporting: Prepare and distribute regular reports on committee activities, decisions, and action items.

  • Support: Provide administrative support to committee members, including booking meeting rooms, arranging travel, and handling correspondence.

  • Liaison: Coordinate with other departments to ensure smooth communication and information flow between committees and the wider organization.

Requirements:

  • Previous experience in a similar administrative or clerical role.

  • Strong organizational and time management skills.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

  • Ability to take accurate and detailed minutes.

  • Knowledge of relevant laws and regulations related to committee operations.

  • High level of attention to detail and accuracy.

  • Ability to work independently and as part of a team.

Benefits:

  • Full-time hours with a consistent schedule.

  • Opportunity to gain valuable experience in a dynamic and supportive work environment.

  • Comprehensive training and support provided.

Sound like the role for you? Get in touch today! ​

Smith and Reed Recruitment embraces diversity, equality and inclusion and aim to promote the benefits of diversity in all our business activities. Smith and Reed will treat everyone equally and will not discriminate on the grounds of an individual’s “protected characteristic” under the Equality Act 2010 (the Act) which are age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. No terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. All candidates will be assessed solely on their ability to carry out the job in question based on skills, experience, and qualifications.