Job description
Seeking an experienced and highly-motivated individual to join an established team in the role of PA/Admin Manager.
This role plays a crucial part in ensuring the smooth functioning and running of the office/business.
The position requires a detail-oriented individual with exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.
Primary responsibilities and requirements will include (but not limited to):
- Be responsible for the provision of effective and efficient administrative support to the Senior Leadership Team.
- Schedule and coordinate appointments, meetings and events
- Be responsible for confidential secretarial, administration and clerical duties
- Prepare and edit documents, reports and presentations. Maintain accurate records and files, ensuring confidentiality of sensitive information.
- To respond to queries students and judging whether issues need to be passed to other staff.
- To produce and distribute agendas for Senior Leader Team meetings in a timely manner.
- Take minutes of Senior Leadership meetings and Middle Leader meetings as required and follow up any actions.
- To assist with induction of new staff.
- Assist with the preparation and collation of paperwork and data for inspections.
- To support in ensuring that all policies remain up to date and are available on the Staff Shared Area and website.
- Manage hospitality for meetings and events/functions throughout the year.
- Receive and appropriately deal with all incoming electronic communications to the general email.
- Arrange travel itineraries, accommodation and logistics for senior leaders attending conferences, meetings or other events.
- To be responsible for the efficient running of the Admin Team and delegate tasks to designated staff as appropriate.
- To ensure the website is compliant with statutory regulations.
- To have oversight of the digital platforms including website and social media ensuring they are updated.
- To lead the liaison with middle and senior leaders in delegating administrative tasks to appropriate members of the support staff team.
- Deal quickly and calmly with any emergencies giving accurate information to the emergency services when required.
- Be responsible to oversee performance management cycle for reception/admin staff. To agree targets and hold initial meetings, mid- term review meetings and summary meetings.
Essential skills & experience:
- Minimum of 3 years secretarial work experience, to include supervisory duties and those associated with running an office.
- Practical experience of word processing, e-mail & other office electronic applications.
- Attainment of GCSE qualifications in Maths and English (or equivalent).
- Strong organisational skills and the ability to maintain a realistic balance among multiple priorities
- Excellent time management.
- Confident in the use of Microsoft and Google packages.
- Good written and verbal communication skills, attention to detail, accurate spelling and grammar.
- Discretion, judgement and experience of dealing with sensitive information.
- Writing, proofing and editing skills.
- Ability to consult with colleagues in an effective and positive way
- Drive and determination.
- A ‘can do’ and flexible approach with ability to adapt to changing priorities.
- Proactive, self-motivated, and enthusiastic.
- Can work independently and as part of a team
- Ability to work under pressure.
- Ability to work independently with minimal instruction.
- Good communicator.
- Good judgement in a variety of situations.
- Empathy with young people.
- Innovative and imaginative thinking.
- Friendly and approachable.
For more information and a copy of the full job spec please apply today.
PR4022