Facilities Administrator

Location Falmouth
Discipline: Office & Professional , Management & Executive , Industrial & Manufacturing
Job type: Permanent
Salary: c£24000
Contact name: Rebecca Richardson

Contact email: rebecca@smithandreed.co.uk
Job ref: RR 40217 1
Published: 2 days ago
Startdate: Immediate start available

​We are excited to be working with one of Cornwall’s most established and reputable firms. A world leader in their field with a fantastic reputation in both their sector and as local employers.


They are looking to recruit an experienced Facilities Administrator to join their Facilities and Maintenance Department to increase departmental efficiency and process automation, enhance, support and develop all aspects of department administration


This role will suit candidates that have worked in a facilities role previously or have experience of working within a construction, maintenance or estate management role.


Main duties and responsibilities:


  • Provide pro-active support to the Facilities Team and, occasionally to other related teams, such as Production Maintenance.

  • Manage incoming work demands adapting to changing priorities in a fast-paced work environment

  • Support department meetings, visitors, events and communications

  • Support the Team by undertaking various administrative duties, such as keeping accurate records, compiling reports to demonstrate performance against targets, maintaining digital filing systems, managing information in a number of different database systems to ensure all is accurate and up to date.

  • Managing financial reports and records for the team to accurately report expenses, match Purchase Orders against incoming Invoices and ensure payments are processed in a timely manner.

  • Support the Facilities Manager, Co ordinator and Team Leaders in organising & co-ordinating inputs for reports, audits and Health and Safety records, ensuring deadlines are met

  • Support the design, implementation and improvement of current office systems, policies and procedures, relating to admin

  • Undertake research and continuous improvement projects as requested

  • Balance workload to ensure focus is retained on key activities

  • Champion EHS within the office environment


Required Skills & Experience:


  • At least 5 years experience of working within relevant roles

  • Experience of working in a construction, maintenance or estate management environment (Desirable)

  • Experience of raising, managing and matching POs and Invoices

  • Experience of working within an dynamic fast paced team

  • Experience of EHS within an office environment (Desirable)

  • Expert user of MS office Packages (Word, Excel and Powerpoint) and Office 365

  • Experience of reviewing and improving admin processes to optimise department efficiency

  • Ability to work to deadlines

  • Excellent communication skills

  • Organised, methodical, self-disciplined,

  • Efficient, pro-active and flexible nature

  • Relevant administrative, office accounting or business qualification


What’s in it for you?


My client offer a range of attractive staff benefits including accessible employee forums, comprehensive pension packages, flexible working arrangements, private medical healthcare for all employees and inclusive employment practices.


This role is being offered on a full time permanent basis. For more information please apply today.

Contact: rebecca@smithandreed.co.uk